Some Useful Information & Guidelines

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Required Documents

Passport Page

All foreigners (non-Filipino citizens) are required to submit a copy of their Passport Information page. This is required by the Philippine Consulate and the local Philippine government where the medical mission will take place.

Taking a photo of your passport page requires attention to detail and ensuring that all necessary information is clearly visible while protecting your privacy. Here's a step-by-step guide:

1. Prepare a well-lit area: Find a location with good lighting to ensure that the text on your passport page is clear and readable. Natural daylight is often the best option, but if that's not available, use indoor lighting without harsh shadows.
2. Place your passport on a flat surface: Lay your passport open on a flat surface such as a table or desk. Make sure the page you're photographing is fully visible and not obstructed by anything.
3. Position your camera or smartphone: Use a camera or smartphone with a high-resolution camera to capture clear details. Position the device directly above the passport page, ensuring that it's parallel to the page to avoid distortion.
4. Focus and zoom: Adjust the focus of your camera to ensure that the text and details on the passport page are sharp and clear. Avoid using digital zoom, as it can reduce image quality. Instead, physically move the camera closer if you need to capture specific details.
5. Check for glare and reflections: Be mindful of any glare or reflections on the passport page, especially if there's glossy laminate covering the information. Adjust the angle of your camera or lighting to minimize glare and ensure that all text is visible.
6. Capture the entire page: Frame the photo so that the entire passport page is visible within the viewfinder or screen of your camera. Make sure none of the edges are cropped out, as this could omit important information.
7. Review the photo: After taking the photo, review it to ensure that all details on the passport page are clear and legible. Check for any blurriness, glare, or obstructions that may affect the quality of the image.
8. Retake if necessary: If the photo is not satisfactory, retake it until you're satisfied with the clarity and quality. It's essential to have a clear image of your passport page.

Examples

Professional License

Some volunteer positions require a license. Refer to the table below to find out what documents you need to submit depending on the choice of volunteer assignment. If you do not have a valid license during the medical mission, consider other positions that do not require any documents other than a valid passport.

PRC License

If you indicated that you have a PRC License, then you will be asked to upload a copy. PRC-licensed volunteers pay a smaller fee because they do not require additional administrative costs such as apostille and notary services, etc. associated with filing of the required PRC Form.

Examples

What do you need to submit?

Refer to the table below to find out what you need to turn in before the deadline.

Volunteer Type	Work/Site Assignment		Passport Info	Professional License	Specialty License	PRC Form
Doctor of Medicine (MD)	OPD		Yes	Yes	No	Yes
	Radiology (OPD)		Yes	Yes	Yes	Yes
	Hospital/OR		Yes	Yes	Yes	Yes
	ICU		Yes	Yes	Yes	Yes
	Minor Surgery		Yes	Yes	Yes	Yes
Osteopathic Medicine (DO)	OPD		Yes	Yes	No	No
Nurse	OPD		Yes	Yes	No	Yes
	Hospital	Circulating OR	Yes	Yes	No	Yes
		Scrub OR	Yes	Yes	No	Yes
		Pre Op	Yes	Yes	No	Yes
		Post Op/Recovery Room/PACU	Yes	Yes	No	Yes
		Medical-Surgical	Yes	Yes	No	Yes
		Minor Surgery	Yes	Yes	No	Yes
Dental Surgery	OPD		Yes	Yes	No	Yes
Podiatric Medicine	OPD		Yes	Yes	No	No
Chiropractic Medicine	OPD		Yes	Yes	No	Yes
Optometry	OPD		Yes	Yes	No	Yes
Doctor of Pharmacy	OPD		Yes	Yes	No	Yes
Paramedical Services (formerly Allied Health)	OPD	Dental Assistant/Hygienist	Yes	No	No	No
		Optometry Technician	Yes	No	No	No
		Triage Assistant	Yes	No	No	No
		Pharmacy Assistant	Yes	No	No	No
		Education	Yes	No	No	No
	Hospital	OR Tech	Yes	No	No	No
		Bio-Medical Technician	Yes	No	No	No
		SPD Technician	Yes	No	No	No
Non-Medical	OPD	Data Entry/Medical Recording	Yes	No	No	No
		Security	Yes	No	No	No
		Photographer/Videographer	Yes	No	No	No
		Student	Yes	No	No	No
	OPD & Hospital	Liaison	Yes	No	No	No

Professional Regulation Commission (PRC) Form

Click here to download the PRC Application for Authority to Practice as a Foreigner

For more help, click here.

Completed PRC forms and the required accompanying documents must be apostilled by your Secretary of State.

For California residents and practitioners, in-person apostille services are available in Sacramento and Los Angeles. Mail-in apostille is also available. For details, click here.

For non-California residents and practitioners, please contact your state's office for general apostille services.

Apostille services will be available on-site during the orientation scheduled for October 18.

When filling out the form, enter the following:

Mail completed PRC Form to:

PMSNC Medical Mission
H. Valle, MD
1850 Sullivan Avenue, Ste 510
Daly City, CA 94015

Send electronic files that do not require notarization to mission@pmsnc.org

Frequently Asked Questions (FAQ)

What documents can I submit to fulfill the documentary requirements listed in item number 3?
Include your medical board certificate. If you have any training or residency certificate, include them as well.

Do I need to write a letter to the PRB Chairperson?
No, you do not need to write a letter. The PMSNC is responsible for writing a letter to the PRB Chairperson on behalf of all the volunteer applicants.

Which documents require notarization and an Apostille?

• REQUIRES NOTARIZATION: cover letter attesting to the authenticity of all enclosed documents and credentials.
• DOES NOT NEED NOTARIZATION: any other documents such as copy of certificates, PRC Form, etc.
• REQUIRES APOSTILLE: ALL DOCUMENTS—including the completed PRC Form and two (2) signed passport photos—to the Secretary of State in the state where you are practicing. An Apostille stamp will be issued upon processing.

Below is an excerpt from a sample cover letter attesting to the authenticity of all enclosed documents and credentials. You can also download a customizable cover letter template (recommended).

Available Downloads: [PDF Version] [DOC Version]

I am writing to formally attest to the authenticity of all documents and credentials enclosed with this submission. These materials, which include [list key documents, e.g., professional certifications, completed PRC Form, and signed passport photos], are true, accurate, and issued by the appropriate authorities.

I affirm that no alterations have been made to any of the enclosed documents, and I accept full responsibility for the accuracy and legitimacy of the information provided.